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L4 Associate Project Manager

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Job Profile

Projects can be defined and delivered within different contexts, across diverse industry sectors. They can be large or small. Every project needs to be managed to ensure its success, An associate project manager knows what needs to be achieved, how it will be achieved, how long it will take and how much it will cost, and works with the project team to achieve the required outcomes. Associate project managers need good planning, organisation, leadership, management and communication skills. An associate project manager utilises resources with suitable skills, qualifications, experience and knowledge to work together in a motivated and integrated team, with clearly defined reporting lines, roles, responsibilities and authorities. Dependent upon the size of the organisations and the complexity of projects, associate project managers’ job titles will vary, but typically they can include: assistant project manager, junior project manager, project team leader. Some organisations use ‘project manager’ as a generic job title.

Overview

The APM PMQ qualification is scheduled over a 14 month period within the L4 Associate Project Manager programme (refer to the Associate Project Manager Apprenticeship Pathway)

There are four full-day face-to-face workshops delivering the core knowledge required from the APM PMQ qualification, which are complemented by a series of 10 x 90 mins webinars.

The workshops deliver the knowledge required in the core APM PMQ syllabus. They are delivered in an interactive manner facilitating group discussion and sharing, featuring practical exercises and sample exam questions.

The webinars consolidate knowledge and provide learners with the opportunity to share practice among participating companies and ask further questions.  All workshops and webinars are recorded and available to learners immediately following the respective session.

After each webinar learners are encouraged to complete typical exam questions which provide a gauge for both knowledge acquisition as well as, and arguably more importantly, familiarising themselves with and developing APM PMQ examination technique.

Learners are provided with the e-learning resources and are directed to review relevant sections of these resources prior to workshops and webinars.  The e-learning resources can be used alongside their workshop and webinar notes for consolidation and revision.  Learners are also provided with the APM PMQ PMBoK7 Study Guide as a further resource to consolidate their learning and prepare for the examination.

We fully appreciate that learners are individuals and as such they all learn differently. By providing the delivery of face-to-face/virtual workshops and webinars, e-learning resources and the APM PMQ Study Guide text we are ensuring learners have every possible opportunity to engage with the required learning in their preferred style.

By nature of being an apprentice, our learners are expected to apply the knowledge gained through the APM PMQ learning back in their workplace. This elapsed time enables learners to develop an appreciation of how and why things happen within their organisation related to aspects of the project management discipline.

Learners are supported throughout their apprenticeship by a dedicated GKA Development Coach who offers guidance and advice on the application of the APM PMQ knowledge in the workplace.

Associate Project Manager Knowledge & Skills Taught:

As with all of our level 3 & 4 apprenticeships, you are not required to have any pre-requisite grades or skills. The purposes is to upskill the individual to the point of industry level competency within the given time period, whilst working within the field. Apprenticeships are a fusion of learning theory and applied experience, to produce applicable competency within a given field.

Competency

  • Project governance - Project monitoring and reporting cycle to track, assess and interpret performance by the application of monitoring techniques to analyse status and manage information.
  • Stakeholder and communications management - Manage stakeholders, taking account of their levels of inuence and particular interests. Manage conicts and negotiations. Communicate to a variety of dierent audiences. Contribute to negotiations relating to project objectives.
  • Budgeting and cost control - Develop and agree project budgets, monitor forecast and actual costs against them and control changes. Support funding submissions. Tracking systems for actual costs, accruals and committed costs; structures for alternative cost breakdowns.
  • Business case - Contribute to the preparation or maintenance of a business case including achieving required outcomes.
  • Scope management - Determine, control and manage changes to the scope of a project, including assumptions, dependencies and constraints.
  • Consolidated planning - Consolidate and document the fundamental components of projects. Monitor progress against the consolidated plan and rene as appropriate, implementing the change control process where relevant.
  • Schedule management - Prepare and maintain schedules for activities aligned to project delivery.
  • Risk, and issue management - Identify and monitor project risk or opportunity, plan and implement responses to them, contribute to a risk management plan. Respond to and manage issues within a defined governance structure.
  • Contract management and procurement - Facilitate a procurement process, contribute to the definition of contractual agreements and contribute to managing a contract.
  • Quality management - Develop a quality management plan, manage project assurance, and contribute to peer reviews. Utilise an organisation’s continual improvement process including lessons learned.
  • Resource management - Develop resource management plans for project activities, acquire and manage resources including commitment acceptance, monitor progress against plans.

Knowledge

  • Project governance -Dierent types of organisational structures and responsibilities, functions and project phases on dierent types of project. How governance can control and manage the successful delivery of projects. The signicance of the project management plan (PMP).
  • Project stakeholder management - Stakeholders: their perspectives, dierent interests and levels of inuence upon project outcomes.
  • Project communication - Key contexts of a project communication plan, its eectiveness in managing dierent stakeholders. Factors which can aect communications such as cultural and physical barriers
  • Project leadership - The vision and values of the project and its links to objectives; the ways in which these can be eectively communicated and reinforced to team members and stakeholders. Leadership styles, qualities and the importance of motivation on team performance. Characteristics of the working environment which encourage and sustain high performance.
  • Consolidated planning - Purpose and formats for consolidated plans to support overall management, taking account of lessons learnt and how the plans balance fundamental components of scope, schedule, resources, budgets, risks and quality requirements.
  • Budgeting and cost control - Funding, estimating, overheads; direct costs, indirect costs, xed costs, variable costs and an overall budget for a project; tracking systems for actual costs, accruals and committed costs; alternative cost breakdowns to provide for graphical representations, and performance management.
  • Business case and benets management - Preparation and/or maintenance of business cases, including benets management.
  • Project scope - Requirements management, and evaluation of alternative methods to learn from past to improve delivery. Project scope change control, baseline change management, conguration management.
  • Project schedule - Scheduling and estimating for project activities including how they can be quality assessed. Progress monitoring and metrics to assess work performed against the schedule. Schedule management methods to evaluate and revise activities to improve confidence in delivery.
  • Resource management - Resource analysis, resource allocation and resource acceptance.
  • Project risk and issue management - The need for and implementation of a risk management plan. Risk management methods and techniques to identify and prioritise threats or opportunities. Mitigation actions to minimise risk impacts and to optimise benets by managing opportunities.
  • Contract management and procurement – The nature of contracts, and their implications for contracting organisations. Procurement processes. Legal and ethical means for managing contracts.
  • Project quality - Quality management processes, assurance and improvements. Outcomes of a quality management plan, metrics for processes and quality standards.
  • Project context - The dierent contexts in which projects can be delivered, including health, safety, and environment management. The interdependencies between project(s), programme(s) and portfolio management. Project phases and key review points, across project life cycles

Mindset

  • Collaboration and team work - Understands and is eective as part of an integrated team.
  • Leadership - Communicates direction, and supports the vision for project delivery.
  • Effective and appropriate communication - Working eectively with and inuencing others, taking account of diversity and equality. Inuences and facilitates eective team performance.
  • Drive for results - Demonstrates clear commitment to achieving results, and improving performance.
  • Integrity, ethics, compliance and professionalism - Promotes the wider public good in all actions, acting in a morally, legally and socially appropriate manner. Promotes and models the highest standards of professional integrity, ethics, trust and continued development.

Apprenticeship Pathways:

These are the courses roadmaps. It is a portion of the work which will follow through the entirity of the apprenticeship course. With on the job experience, and off-the-job learning rounding out in the rest of the training.

Associate Project Manager Apprenticeship Pathway

Associate Project Manager Courses:

All relevant courses within your selected pathway, for yourself or your employee, can be found below.

APM PMQ e-learning and APM Study Book

Principles of Project Management

Project Scope, Planning, Resourcing and Risk Management

Procurement, Information Management, Change and Quality Control

Project Governance and Project Teams


Resources:

APM PMQ Syllabus - Body of Knowledge 7th ed

Technical Competencies

Getting Started - Associate Project Manager

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